Committees and Responsibilities

MEETING/COMMITTEEMEMBERSHIPRESPONSIBILITYFREQUENCYSECRETARIATTERMS OF REFERENCE
Full CouncilAll CouncillorsAll Council meetings are open to the public and press.  The public can address members during the appropriate forum at the start of the meeting.  It may not be possible for the Council to respond to concerns raised during this time but comments will be noted for further consideration or action.

Full Council appoints standing committees and the members to sit on these committees.		The second Thursday of each month (except August)Kath MacConnachie, Town Clerk
Planning CommitteeCllrs Somers (Chairman), Bassett, Budd, R Hunt, Morgan, Nichols, Wilkins & VACANCYThe Planning Committee considers all planning applications which are submitted to South Gloucestershire Council within the Emersons Green Town Council boundary.  All applications can be viewed on the South Gloucestershire Council website.

It should be noted that the Town Council is a statutory consultee on applications but it is South Gloucestershire Council which makes the decisions.		Monday morning on a fortnightly basisDonna Simmons, Assistant ClerkPlanning Committee TOR
Finance CommitteeCllrs J Hunt (Chairman), Nichols, Somers, Al-Hasssan, Budd, Hill, Johnson & SunderlandThe Town Council, by law, appoints a Responsible Finance Officer (RFO). At Emersons Green Town Council this is the Town Clerk.

This Committee receives and considers all income and expenditure each month. Budgets are monitored regularly by the Committee along with any extraordinary expenditure.
All Grant applications are considered by the Committee which then makes a recommendation to Full Council for consideration and approval.
Every year this Committee scrutinises the budget and makes a recommendation for the setting of the precept for the following year. Again, this is considered and approved by Full Council.		The last Thursday of each monthKath MacConnachie, Town ClerkFinance Committee TOR
Personnel CommitteeJohnson (Chairman), Nichols, Somers, Al Hassan & DowlingAd hoc, as required. At least one meeting per annum.Kath MacConnachie, Town ClerkPersonnel Committee TOR
Open Spaces & Allotments CommitteeCllrs Somers (Chair), Bassett, Budd, Hill, Morgan, Nichols, Palmer, Wilkins and Sunderland. The Committee considers the maintenance of land for which the Town Council is responsible.  More information can be found here The first Tuesday of every other month Richard Hull, Assistant Clerkhttp://www.emersonsgreen-tc.gov.uk/wpOpen Spaces Committee TOR-content/uploads/2021/05/EGTC-TOR-Open-Spaces-Committee-May-2021-1.pdf
Events CommitteeCllrs Budd, Somers, J Hunt, Morgan, Palmer, Sweeney & Dowling (Chair to be elected at each meeting)Ad hoc, usually every other monthKath MacConnachie, Town ClerkEvents Committee TOR